Follow-up letters are a vital piece of the job interview process. Common questions answered by Etiquette Expert and Modern Manners Authority Diane Gottsman The job interview isn’t over when you walk out of the interviewer’s office. The next step is following up. Just like the resume and cover letter that got you this far, the follow-up letter is another opportunity to differentiate yourself from other candidates. The interviewer is not only evaluating your interview skills, he or she is watching as you walk through the door, observing how you greet the receptionist and critiquing your follow up strategy. These commonly asked questions about a post-interview follow-up letter will help you take advantage of this final opportunity to show why you ar .
The is a long and complex thing to go through. While it is easy to think it all culminates into that long-awaited job interview, you actually have things to do even after the interview is over. The ball is still in your hand as well and you should consider typing a few emails to take agency in your job hunt. A follow-up email is a good idea right after the interview. It shows that you have enthusiasm for the role – you didn’t just come to the interview and then forget about it – and it provides you with one last chance of making a positive impression.
In fact, the follow-up email is a great way of ensuring the hiring manager doesn’t forget about you and your suitability for the role. So, what are the follow-up emails you should send after your job interview? Here are four examples and tips on writing that all-important follow-up. THE BUILDING BLOCKS OF A GOOD AFTER-INTERVIEW EMAIL Now, before we get started with the examples, let’s first consider the building blocks of a good follow-up email.
There are certain rules you want to follow to ensure your email is professional and effective. The point of a follow-up email is not there just to say “ Hello!” – you want to use it to your advantage and showcase one last time why you are such a good pick for the role.
What are the building blocks you must keep in mind? There are five rules to writing a follow-up and they are: You mention the role You must mention the role you were interviewed for in your email. It’s all good to hope you’ve left such a lasting impression on the interviewer that he or she will recognize you immediately but the chances are the hiring manager has other things to do. They might interview to multiple positions and have met a number of candidates before and after you.
Simply noting the position will immediately remind the person of the candidates and make it easier to connect your follow-up email to a person. You make a connection to the interview You should also get a bit more personal and create a link between your email and the interview you just had. This can be something basic such as thanking the person for the opportunity. But you can go a bit deeper and remind them of a conversation you had or a fun point of interest you shared. It’s just about creating a more personal connection and memory of you as a person and candidate in the interviewer’s mind.
So, think back to the interview and pick something you can mention at the start. You have to remind the person of your suitability for the role It’s also a good idea to include a short reminder of your suitability for the role.
You want to quickly go over the main reason you would be a good hire. For example, if you noticed during the interview that the hiring manager emphasized communication as the key (perhaps you asked about it from the employer!), then you should remind them about your strong communication skills here. This can be an example you mentioned during the interview or an achievement you’ve previously received. You have to be polite A good follow-up letter will also maintain a positive and polite tone.
This includes common courtesy in terms of the language you use – it’s essentially about good email etiquette. A quick reminder of a email etiquette right here: General Email Etiquette Rules • All CAPS is considered shouting • So is over punctuating!!!!!!! • Not using capitalization or punctuation makes email hard to read • Text messaging abbreviations r confusing 2 ur co-workers • Avoid emoticons • Explain abbreviation (Btw, lol, md) • Check spelling and grammar before sending • Keep slang at a minimum (“hey whts up”, “dud”) Source: SlideShare Make sure to use the appropriate titles as well.
Don’t use the first name unless the hiring manager specifically told you to do so during the interview. You use proper grammar Relating to the above point, you also need to ensure the letter is grammatically correct.
Use a spellchecker such as Grammarly or write the email on Word first before sending it. You can ruin your good interview by not being able to write properly in an email. So, do take it seriously and before hitting that send button.
THE 4 FOLLOW-UP EMAIL EXAMPLES So, what type of emails should you send after an interview? There are four great examples of follow-up emails that all serve a slightly different purpose. Check out the examples and pick the ones that you feel will help you improve your chances of landing a second interview or the job. The short and immediate follow-up The first follow-up email you might want to consider is the short and immediate follow-up.
This is essentially going to be: • Short in length – only four to seven sentences. • Sent within 24h of the interview – you don’t want to send it right after, but you do want to ensure the hiring manager gets it the next day. The short and immediate follow-up is a great all-around option.
If you feel like your interview was a success, then this is a suitable option. It uses the five building blocks in a short and sweet manner – you’ve already done the hard part and impressed the hiring manager with your resume and interview and now, you are just reminding them that you are super-excited about the role. The subject line: Thank you interview Dear, I wanted to thank you for your time yesterday. I enjoyed our conversation about , and I’m excited about the possibility to join as .
I believe the role is perfect for my . As mentioned, I’m proud of my and believe it would help me in the role. I’m looking forward to hearing more and don’t hesitate to contact me if you have any questions. Best regards, The in-depth and immediate follow-up You could also opt for the more in-depth and immediate follow-up. This is sent similarly to the first follow-up example rather soon after the interview.
The next day is often a good idea – it’s soon enough for the person to remember you and not immediate enough to seem desperate. The difference is mainly in the content and the length of the email. There are two great uses for this longer format: • The first example is in the case of not having the best job interview and you feel like you want to ensure the hiring manager understands your strengths and skills better. The aim at this point is to focus on mentioning any achievements and skills you didn’t get to talk about and to go deeper into why you think you are suitable for the role.
• The other situation when you might want to use the longer format is when you have told you’d get back to the hiring manager on something. Perhaps you weren’t able to fully answer a question and you want to respond to it now.
In some cases, the hiring manager might have asked you to clarify something later and this gives you a good chance to do it. The longer format is a so-called . It can help you salvage the situation and ensure the hiring manager gets all the facts. The subject line: Thank you interview Dear, I enjoyed speaking with your yesterday about the at the . I feel the job is an excellent match for my skills and interest. I just want to take the opportunity to mention about the .
. As discussed, I have worked extensively with and my will give me the right tools to succeed in the goal. You said the company hopes to and I believe my experience with will help me achieve that.
I appreciate the time you took to interview me and I’m looking forward to hearing about the position. If you have any questions or concerns, please let me know. Best regards, The second reminder follow-up The above two are examples of the more immediate follow-up you should make right after the interview. You should definitely opt for either of those examples in the two days after the interview. But you might also want to make a second follow-up a little later – generally, you want to send a second email within a week of the first email.
The first follow-up example in terms of reaching out for the second time is useful for those occasions when you haven’t heard from the hiring manager. It is essentially just aimed at checking up with the recruiter once more. This is good for the second follow-up but you can also use it in case you forgot to make the first follow-up after your interview. It shouldn’t be too long and the aim is just to remind the employer that you are still there and hoping to get the role. You should focus on the building blocks mentioned earlier but you shouldn’t get too much into detail regarding the interview at this point.
In this email, you are just looking for some answers and confirmation regarding the job position. The subject line: Inquiry – Dear, I just wanted to check if you have any news regarding the . I really enjoyed our conversation on and would appreciate any feedback you might have regarding my interview.
I understand that you must be busy but let me know when you have time. If there’s anything I can help you with, please let me know! Best regards, The second meeting follow-up Finally, you have the example of the second follow-up email that emphasizes with the hiring manager.
In a way, it is a networking email rather than “ Did I get the job?” letter. This follow-up email can be used on those occasions when you haven’t heard anything from the hiring manager or, indeed, you got a rejection letter from them. The aim here is to establish a professional relationship with the person and ensure you have a new network connection whether you got the role or not.
You’re essentially writing a “ Let’s keep in touch” letter with this example follow-up. Now, you could even use this format for requesting a second interview if you want. This is all about meeting again and staying in touch. If you feel the job hasn’t yet slipped your hands, you can email them to ask for a new meeting.
You can then try to win them over one last time. Whether or not you ask for a second interview, the objective is to thank the hiring manager for the opportunity and to highlight your interest in working with the organization. You will leave a better and more lasting impression – even if you don’t get the role now, the hiring manager might remember you in the future. The subject line: Inquiry – Dear, I wanted to thank you again for the opportunity at and I was wondering if you have any news regarding and whether you’d like to meet up to discuss the role further.
I have some ideas regarding that I would love to share with you. I would be free to meet up anytime next week if that’s possible. I’m not sure if you had my LinkedIn profile yet, so here’s a to it. I would love to stay in touch. I understand you must be busy, but do let me know if you have to time to catch up or if you have any news regarding the role. Best regards, THE BOTTOM LINE OF A GOOD FOLLOW-UP EMAIL You definitely want to use follow-up emails to highlight your interest for the role, as well as remind the hiring manager that you are a good pick.
While you want to send an immediate follow-up, you also want to get back later down the line as well. This is to help with networking and to remind the hiring manager you are still there.
Remember that hiring managers don’t always purposefully forget to respond – therefore, there is nothing wrong in reminding them that you still haven’t heard from them. You just don’t want to start harassing them – two to three follow-up emails with enough pauses between them are enough.
If you still don’t hear anything, you just have to move forward to the next interview. A boosted job (also called premium job) will be shown ahead of all other similar basic jobs in the job search.
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So, you finished your interview, went home excited to hear back, but now what? Maybe it’s been a few days (or more) and you haven’t heard anything. I’m going to show you exactly how to send a follow up email after your interview if you’ve gotten no response, with examples and templates. One WARNING first though: Don’t use these follow-up templates to email the company after one day! It takes time for the company to interview people and make decisions. If it’s one day after your interview, you should be sending a “thank you” email instead (I’ll cover that too).
How To Follow Up By Email After An Interview: Step 1: The Follow-Up Email Subject Line are important. They decide whether your email gets opened, and how fast. I’d recommend following up with whoever said they’d been in touch. Or follow up with whoever you’ve been talking to for scheduling, etc.
The best subject line, and the one that’s going to get opened faster than anything else, is to simply reply to the latest email between the two of you. It’ll look something like this: “Re: Interview on Thursday at 10 AM” They’ll open it immediately because it’ll appear as part of the previous conversation.
Much better than starting a whole new email for this. Step 2: The Body Of Your Follow Up Email I’d keep it simple and straight-forward.
Don’t be shy or unclear. Tell them you’re excited to hear back and wanted to check if there’s an update or a decision yet. This is the best follow-up email if you already sent a “Thank You” email.
How to write a follow up email after an interview: • Greet them by their first name • Say you’re following up in regard to the job you interviewed for • Be specific when mentioning the job – include the job title, the date you interviewed, or both • Reaffirm that you’re still interested in the position and excited about what you learned in the interview, and that you’re eager to hear about next steps • Then ask for an update.
Tell them any information they can provide would be appreciated, and that you’re looking forward to hearing back from them • Finish by saying “thank you,” and then signing off with your first and last name • Keep it short, to-the-point, and well-spaced (2-3 sentences per paragraph) • Run spell-check and proofread everything before sending your follow up email.
Don’t risk having a mistake in your email. Note: This strategy above is best if you’ve already sent a “Thank You” email a day after your interview. I’m going to give you one in this article coming up in a minute, so keep reading. We can’t go back in time though. So if you didn’t send a “Thank You” email after your last interview and a few days have passed, I’ll show you what to send… You just need a follow up email that also thanks them for interviewing you, since this is your first contact with them.
Best follow-up email if you DIDN’T already send a “Thank You” email: The interview follow up steps above will still work, but we need to add one piece near the start. After greeting them by their name, you should thank them for taking the time to interview you. I’d mention the specific date you spoke to remind them, too. Something like this: “Dear Jeff, thank you for taking the time to meet with me on Thursday”.
Then you can jump right into step #4 above. Say you enjoyed learning about the position you discussed (be specific and refer to it by the job title). Then tell them you’re hoping for an update. Be clear and direct, and ask for what you want.
Finish by thanking them, and ending the email with your full name, just like in the steps above. For next time, here is a “Thank You” email template I recommend right after your interview. Send it at lunchtime the following day: “Hi , I wanted to take a minute to thank you for your time yesterday. I enjoyed our conversation about , and the position sounds like an exciting opportunity for me at this point in my career. I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns.” “These Emails Seem Too Simple.
Should I Add More?” No. Don’t complicate it. Be up-front and say what you actually want, which I assume is an update on the status. This email is your best shot at getting that update without seeming pushy, anxious, insecure, desperate, or any of the things that’ll turn a company off.
In all likelihood, the person you emailed will get back to you and apologize and say they’re still working on a decision. Or there’s a chance they have news to share and will update you as soon as they get your email.
Either way, you reminded them you’re waiting for news and still interested, which is important if 4-5 days have passed because companies love to hire people that seem genuinely interested. If you want to know why, or what else a company looks for first, you should check out my complete list of .
It’ll help you understand the company’s mindset a lot better. What If The Company Says They Don’t Have Any News Yet? This is a pretty likely scenario, they respond to your email and say they’re still waiting for something to happen. Sometimes they’ll be specific on what that ‘something’ is but usually not. Either way I’d respond with something to keep the conversation alive and give yourself an opening to follow up again if needed.
Here’s an example of an email reply you could send them: “Thanks for the update. Do you have a sense of what the timing will look like moving forward? Or when would be an appropriate time for me to check back in? I’m excited about the opportunity, but I know these things take time so I don’t want to follow up too often here.” What If The Company Still Hasn’t Responded To Any Emails After The Interview? If you sent your followup email after the interview and didn’t hear back, here’s what to do: First, make sure you’ve waited a one or two days for a response (not counting weekends).
Give them some time. Then send a followup to the same person, replying to the same email you already sent and keeping the subject line. Email Body: “Hi , Just wanted to make sure you saw my last email and follow up again to see if you had any updates regarding the position. Please let me know when you get a chance. Thanks!” Be Patient After This… If you still haven’t heard back at that point, I’d be very patient. There’s a chance someone necessary for the decision is on vacation or the person you emailed is extremely busy.
If you get nothing after 48 MORE hours, you can email somebody else in the company. I might wait even longer though. Really, at this point, you’re not going to gain anything by sending more followups one day sooner. So if in doubt, just wait a bit.
I might wait a full week at this point if it were my job search. However, when you do feel it’s time to take things further and check back in, here’s what to do… Pick the next logical person and send them an email. If you were emailing an HR person before, try the hiring manager or somebody in the department you interviewed in. Or the other way around – if you’ve been emailing with the hiring manager before the interview and they’ve gone silent, try checking in with HR. Example Subject Line: “Any interview updates?
I emailed and didn’t hear back” It’s a bit long, but it’s specific which means it’ll get opened and the person on the other end will know it’s not spam. The contact’s name is who you’ve been emailing previously – the person who isn’t answering your emails. The Email Body: “Hi , I emailed last week and hadn’t heard back so I wanted to send you a brief note.
Is there any feedback you can share about my interview or the status of the position? I’m looking forward to hearing any new updates when your team has a chance. Thanks!” More Tips For Following Up If you follow the advice above, you will have great emails to send after any interview – from a to a final stage in-person interview.
However, there are also a few other tips I can share that will make the process easier and worry-free: Tip 1: If you’re still not 100% confident about anything above, you can always have a friend or family member look at your follow-up email before you send it out. They can double-check everything and tell you if it sounds polite and is clear on what you’re asking.
Tip 2: Try to end each interview by asking when you can expect to hear feedback. Simply say: “When can I expect to hear feedback, and who will be in touch?” Sometimes it’s normal for it to take 1-2 weeks for a response after your interview.
For example, maybe you were the first person they interviewed and they need to talk to a couple other candidates before making a decision. So this will save you a lot of stress because you’ll know whether it’s time to follow up or not, and you won’t be worried if you’ve gotten no response after a couple of days.
UPDATE: If you have more interviews coming up and don’t want to leave anything to chance, I’ve created a new guide where you can copy my exact step-by-step method for getting job offers.
You can .
A good first date is a lot like tequila: It makes you do stupid shit. It makes you want to throw any personal boundaries or social norms you intend to follow right out the window and send desperate texts at 4 a.m.
But you don’t have to fall into the trap of the post-good-date high (or, for that matter, tequila shots). Instead, you can practice the subtle art of the follow-up text. When it comes to contacting someone after a first date, most people get hung up on when you can reach out. Don't. The “when” of the follow-up text is the least important part. As long as you don’t text your date seven weeks later, you’re probably doing fine. I once had a guy text me six months after no contact with “Hey stranger, how are you doing?” He only got one thing right: By that point, we were, in fact, strangers.
You can wait too long, but you really can't text too soon. Arbitrarily waiting to text someone is weird; text when you have something to say. Guys only really mess up the follow-up text when they text too much, rather than too soon. When you initiate a conversation every single day for days on end after a nice date, you’re not reminding them of the fun you had go-karting, you’re giving them a new chore: responding to your texts. As for what to text, unless there are some extenuating or scary circumstances that happened while you were on the date together, on a first date you should steer clear of asking someone to text you when they get home safely.
While some women will certainly find this sweet, it can come across as kind of parental, which is the antithesis of horny. Additionally, do not ever text someone you just went on a first date with “good night.” While I’m positive there are people who find this endearing, there are far more who will find it weird and relationship-y, and it’s way too early to be relationship-y.
Since you are neither a teenager nor Drake, you don’t need to be sending good night or—God forbid—good morning texts to someone you’ve gone on fewer than 20 dates with. A “good night” tells someone that you have nothing else to say but are horny, or that you’re waking up and falling asleep thinking about them, both of which are red flags at this stage. A friend of mine got a text from a guy the very night of their first date that said “goodnight [kissy face emoji]” and she never talked to him again.
It seems desperate, which is not the vibe you’re going for. Text when you have something interesting to say (and no, complaining about your workday is not interesting). Someday, you’ll get far enough along in a relationship to text boring shit, but for now your texts must be spicy. That also means that a perfunctory “We should do this again sometime” will not cut it. Nor will —a compliment after a first date feels like a review.
You’re trying to present your best self, and let me tell you, your best self is more creative than that. While complimenting someone is inherently nice, fawning over a person via text becomes tedious and often uncomfortable quickly. One time a guy texted me the day after our date, and he wouldn’t stop commenting on things that I had said during the date and how attractive he found them. Rather than feeling flattered, I felt weirded out that he was playing back the date that I was on.
Additionally, replaying the date in awe suggests that you aren’t usually around women who are smart or funny or sexy, which is a red flag in and of itself. Instead, send texts full of . Even if you initiated the first date, don’t be afraid to do so again.
Aim for at least three days between dates. You get bonus points if these New Fun Plans are something that you guys talked about on the date, but don’t get too tied up in planning. You aren’t on The Bachelor; most women would be thrilled just to have a guy and a day of the week to meet there.
So throw out a casual “What are you up to on Thursday? Do you want to go to Cheesecake Factory with me?” and see what happens. Always tell her what you’re suggesting before you ask if she’s free on a specific night. Don’t just ask if she’s free on Friday with no further information.
She might be “free” on Friday for drinks but not “free” to go to your niece's friend’s piano recital. Lastly, whatever you do, and no matter how horny you are, do not text anything sexual. One date is not permission to sext, even if you hooked up on said date. I had a guy I hooked up with text me while I was still driving home from his place. “Was my dick big enough?” the text read. Which is a text no one should send under any circumstances, let alone if you’re trying to date someone.
To the surprise of no one, he and I never saw each other again. © 2018 Condé Nast. All rights reserved. Use of and/or registration on any portion of this site constitutes acceptance of our (updated 5/25/18) and (updated 5/25/18). . The material on this site may not be reproduced, distributed, transmitted, cached or otherwise used, except with the prior written permission of Condé Nast.
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